Checks are still used and therefore are not out of date to send money to someone who has no computer or phone to reach online sources, websites, and money. That means that they cannot reach payroll, invoices, utility bills, monthly rent, and charitable donations that are meant for them or their cause! This means that you need another way to send your money to the individual through paper means – cash or check. Below, we will look at different types of office supplies that will help you send money to a person who has no internet:
When you first write your preliminary letter or card whether personal to your grandparents or a formal letter to a client, you must choose which kind of box of paper you should choose that is economical, recyclable, and that is cheapest and yet still professional. You can choose from multi-use copy/printer paper, cotton linen business paper, and other FSC-certified (Forest Stewardship Council) paper products that are environmentally responsible and socially beneficial.
Let’s look at three primary kinds of available envelopes:
Regular: Business envelopes with a secure adhesive seal, but recipients won’t have a sneak preview for what is in the envelope.
Window: If you order from a trusted provider or company, they will usually provide printed addresses (the return address and/or the recipient’s address) or cellophane labels that you can use that won’t be able to be removed or won’t be lost once mailed. Therefore, using window envelopes for mailing checks will give off a professional image to your clients, customers, or employees, and the envelopes will be more valued than the spam mail sent for the “current resident”. If professionally ordered, the envelope can be customized color printed and can add the company logo and return address. The easy user experience will make your customers want to keep using your services, especially if you are sending a utility bill, such as the internet, electricity, water, or gas. If you are sending payroll or invoices, this is something to invest in.
Before we look at printing options, we can look at handwritten options with pens that are easy to find in your office supplies store, that are easy to use, and that are the best to write on your envelope:
Fountain: Fountain pens are easier to use than their predecessor, the dip pen. They are smooth and use less pressure to use. Their writing looks professional on envelopes and checks, but are not meant for long sessions, as when you are journaling or writing your preliminary card or letter.
Rollerball: Rollerball pens use ballpoint pens’ writing mechanisms and use fountain pens’ water-based ink. They require less pressure to write, providing a more fluid ink-flow and deliver a thicker, vivid line, but their liquid ink is more likely to bleed through the paper and can take a lot of time to dry so you can find blot spots and smear on your envelope or letter.
Ballpoint: Ballpoint pens use an oil-based ink system are the most common pens today (and easiest to find), and are easiest to find at your office supply store. They do not bleed through your paper and are easy to use when writing quickly. However, they do deliver a thinner, less vivid line.
Marker or Gel: If you need a pen with different pigment options (like for your card), then marker or gel pens will be best. However, these can easily bleed through thinner paper.
Fisher Space: It’s a special ball point pen that works in various harsh conditions. This includes extreme temperatures, in space, and underwater.
Bottom line: We recommend ballpoint pens because they are the world’s most used pen today. The advantages of ballpoint pens are that they dry easily, they are easy to use when writing quickly and when you are writing a lot, such as if you are writing a letter, card, or writing a lot of addresses in one amount of time.
If the envelope isn’t ordered from a trusted company and you don’t want to spend time handwriting each envelope and letter, printing options will be essential to buy a printer for address labels.
Inkjet and Laser Printers
Label makers/writers: These will create professional-looking addresses, shipping and return labels for mailings to clients and some of them will print USPS-approved stamps from your computer! They will require specific address label rolls to use.
Address Labels: Address labels easily attach to mailings, and you can use most inkjet printers, laser printers, and label makers to print. Also, look for labels that are used with recyclable materials and will meet environmental standards to protect forests and the environment.
Full-Sheet Labels: They have the same quality and use of normal address labels. They often have a matte finish and can be used for bigger packages. Therefore, the larger cost isn’t necessary when you are sending money on smaller envelopes.
Color-Coding and Round Labels: These are used to seal the envelope with color or with the company’s logo for business envelopes, but are not necessary.
Do you need accounting books, large business checks, or recordkeeping logs? Your local office supply store will provide them for you!
Whether for personal or professional use to send payroll, invoices, utility bills, monthly rent, or charitable donations, you will need a way to send your checks to clients, customers, or vendors that don’t have the internet. Above, we laid out necessary and advantageous office supplies that will assist you in this endeavor.